tFollow the guideline given bellow to hire cheap virtual assistant services in 2018.
Before you proceed don't forget to read 4 reasons why you should hire a virtual assistant today !
For hiring a virtual assistant you must prepare yourself in these following three steps :
From time to time the amount of work workload can become breathtaking and creates big issues like missed deadlines, meetings or even a family vacation tour. If you think you are already going through these problems for completing your work at a reasonable time then it’s high time to think about getting a virtual assistant. By delegating administrative, clerical and technical tasks onto a virtual assistant , you can improve your everyday productivity and enjoy more time concentrating on things that matters most to your business and personal life.
However, appointing a virtual assistant is not an easy task like recruiting a person at random. To get the most out of your virtual assistant you must prepare yourself for their work and appointment style, sort through & interview the best applicants and make yourself available to train, guide and manage them until they become fully efficient in their tasks and projects.
Here are the list of tasks/activities needs to be before you hire a cheap virtual assistant services:
A. Preparing yourself for Virtual/Constructive Assistant:
1. Markdown a list of tasks for your assistant:
It's essential to make sure that you have pre-determined tasks for virtual assistant before hiring them. Your daily and weekly workload should be evaluated and identified so that you can advances them onto your assistant. Common tasks include coordinating and filtering e-mail, setting up appointments, replying emails, booking flights, or managing your blog and social media.
2. Do a cost-benefit analysis for appointing a virtual assistant:
Make sure that hiring a virtual assistant wouldn't put a financial pressure on you and calculate how many hours daily/ per month you would have to spend in an assistant also how much time they could free up for you.
3. Generate organized processes for your assistant:
The chances are very high that your virtual assistant is already very good and proficient with many online tools yet he/she may be not familiar with some of the tools you use regularly. That's why it important that you spend times creating video tutorials or a written document with instructions. For example, if you want your assistant to use a specific managing software like hootsuite, buffer etc. you can create a word document with step-by-step direction. See how to create step by step document for your VA.
4. Make sure you have adequate time to allocate to training:
You should spend enough time each day to get your virtual assistant up to speed about the most efficient technique on how to do the work that you have hired him/her for. Here are some project management tools that will allow you to assign tasks to your VA.
5. Look for virtual assistant tools:
You will need to use different online and offline applications to effectively work with your virtual assistant like Google Apps for Work, Dropbox, Boomerang, Doodle and many more. Find out some more day to day tools entrepreneurs use to manage them.
6. Arrange a freelance agreement and other paperwork:
In the arrangement, you can write down how much your VA is going to paid, the scope of the project, services he/she will provide, a schedule for the project, and offenses that could result in termination. Find out how to write online contracts.
B. Searching for the finest Virtual Assistant:
1. Write down a list of personality attributes you want in your assistant:
Determine the ideal features for your assistant, and keep them in mind during the interviews.
2. Create a job description:
You should also have information on who you or your company is and the industry you specialize in. Double check your work for misspellings or typos.
3. Post your job ad on prominent job boards:
You can post your job ad on popular job boards like CareerBuilder, Monster, Craigslist and Indeed.
4. Acknowledge reaching out to a freelance company/agency/Individual:
Search for freelance company/agency/Individual online and find a company/agency/Individual that specializes in virtual assistants. Hiring an assistant through an agency is that are typically more costly than working directly with the freelancer. Get the cheapest VA for your business, Hire Abdur.
5. Select the top candidates by checking the applications:
After posting the job advertisement , you should receive emails from candidates with their resumes, cover letters, and applications. Carefully go over each applications and take notes on what you like best and best fit for your business.
6. Interview the candidates:
You should contact each selected applicants and set up an interview. Make sure you choose a time slot that works for both.
7. Offer the post to the top candidate :
Set up one final talk and provide the documentation that your personal assistant will have to fill out.
C. Operating your Virtual Assistant:
1. Onboard your new employee and train them:
Train them on the most analytical aspects of the job and make sure that they have what they need in order to be successful.
2. Guide your new virtual assistant's for improvement:
If you notice that they seem confused or under-performing in some way, talk to them and provide them with supplementary training to upgrade if necessary .
3. Correspond with your assistant and ask for feedback:
Make sure to constantly check in with your virtual assistant and ask for feedback. Make you interact with the virtual assistant once a week by using video call and allow them to ask questions that they have on their responsibility.
Hope these guild lines help you to hire the best virtual assistant for your business. If you have any questions comment bellow.